Plant Administrative Assistant (Entry Level)

Industry: Specialty Chemicals & Nutraceutical Ingredients Distributor-Manufacturer/Supply Chain Mgmt

Job Location: 141 Sheridan Drive, Naugatuck, CT 06770

Work Hours: Monday through Friday 8:00 am to 4:00 pm

Job Status: Full-time Permanent Position

JOB DESCRIPTION: The Plant Administrative Assistant will be an integral part of the team and work closely with colleagues from various departments. This position requires the candidate to:

• Utilize advanced Excel skills, including mathematical formulas, VLOOKUPs, and pivot tables.
• Manage organization of all Teams channels and folders.
• Manage employee timesheets and PTO files in coordination with HR.
• Coordinate all facility events and handle communication.
• Manage the Product Development Timeline and assist R&D with administrative tasks related to research and development.
• Update the production schedule on TV display.
• Perform data entry tasks, updating Master Analytical information for all production batches, utility usage, and invoices.
• Update monthly reports and scorecards, including those for production, shipping, and quality.
• Create new IFS vendors and confirm banking information.
• Manage Cintas uniforms and Unifirst Safety supplies.
• Ensure Certificates of Insurance for all contractors and visitors are up to date.
• File paper documentation such as Batch Records, employee sign-in sheets, and training documents.
• Follow up with external labs on testing results.
• Review and reconcile batch records and execute transaction in IFS system that inputs FG inventory and reduces raw material inventory.
• Print finished good barcode labels for production items.
• Review inventory levels of production items and place reorders.
• Record and manage meeting minutes.
• Maintain the hallway calendar.
• Update break room bulletins for events, holidays, and compliance information.
• Create PowerPoint presentations for facility meeting, trainings, and other departments as needed.
• Coordinate all annual mask fit and auditory testing for facility.
• Serve as backup for sample management and ordering supplies.
• Print, store, and review visitor logs.
• Answer incoming calls to the facility's main phone number and manage incoming mail.
• Manage printer toner levels and troubleshoot issues.
• Assist the Plant GM with various administrative tasks as needed.
• Proficient in using Excel, Teams, Word, Outlook and PDF.

JOB QUALIFICATIONS:

• Associate’s degree in Business, Marketing or related field
• 2+ years of administrative experience a plus
• Proficient in Microsoft Office (Excel, Teams, Outlook, Word, PowerPoint, PDF); IFS experience is a plus.
• Strong interpersonal, organizational, written, and oral communication skills
• Ability to stay calm, positive, and focused under multiple priorities and tight deadlines.
• Highly organized with attention to detail and effective time management
• Self-motivated, responsible, disciplined, eager to learn continuously.
• Capable of working independently and in teams
• Positive, energetic, proactive, adaptable, and solution-oriented attitude
• Work onsite at the Naugatuck facility, Monday through Friday.

COMPENSATION / BENEFITS: CellMark offers a competitive compensation and benefits package based on experience. We provide an environment that is conducive to professional and financial growth.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.